Privacy Policy
Last updated: 04.10.2025
Polyvalent (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, use our services, or interact with us through contact or career-related forms.
This Policy complies with applicable privacy laws, including the General Data Protection Regulation (GDPR) for users in the European Economic Area (EEA) and the California Consumer Privacy Act (CCPA) for users in California.
1. Information We Collect
We collect personal data directly from you when you:
- Submit a message through our Contact Page
- Apply for a position through our Careers Page
- Communicate with us via email or other channels
Depending on the context, we may collect the following categories of data:
• Contact and identification information - Name, email address, phone number, company name or role
• Business-related information - Details about your project, service inquiries, or partnership interests
• Career information - CV/resume data, portfolio links, LinkedIn profile, and employment history
• Technical data - IP address, browser type, device details, pages visited, and interaction data (collected through analytics and cookies)
• Communications - Messages, feedback, or follow-up correspondence between you and Polyvalent
We do not knowingly collect sensitive personal data (e.g., health information, political opinions) unless explicitly required and with your consent.
2. How We Use Your Information
We process your data only for legitimate business purposes, including:
• Responding to contact or service inquiries
• Reviewing and processing job applications
• Communicating about ongoing or potential projects
• Managing contracts, billing, and payments
• Improving our website, user experience, and service offerings
• Complying with legal and regulatory requirements
3. Lawful Basis for Processing (GDPR)
For users in the EEA, we process your personal data under the following lawful bases:
• Performance of a contract: To deliver or prepare our services
• Legitimate interests: For business operations, analytics, and communications that do not override your rights
• Consent: For optional communications or recruitment purposes when explicitly provided
• Legal obligation: To comply with EU and national laws regarding data retention, tax, or employment
4. CCPA Privacy Rights (California Residents)
California residents have the right to:
• Request disclosure of the categories and specific pieces of data collected
• Request deletion of your personal data (subject to legal exceptions)
• Opt-out of data sales (Polyvalent does not sell or share personal data for profit)
• Receive equal service and pricing regardless of privacy choices
You may exercise these rights by contacting us (see Section 14).
5. Cookies & Analytics
We use cookies and analytics tools to understand visitor behavior and optimize performance. These include:
• Essential cookies - for website functionality and navigation
• Analytics cookies - for anonymous visitor tracking (e.g., Google Analytics)
• Performance monitoring - for site security and reliability
You can manage or disable cookies in your browser settings. Some features may not function correctly if cookies are disabled.
6. How We Share Your Data
We may share data only when necessary, such as:
• With trusted third-party processors who provide hosting, email delivery, analytics, or recruitment services
• With legal authorities when required to comply with regulations or lawful requests
• In the event of a business restructuring (e.g., merger or acquisition)
All service providers are required to comply with confidentiality and data protection standards consistent with GDPR and CCPA.
7. Data from Careers Submissions
When you apply for a role via our Careers Page, we collect and process your information solely for recruitment purposes. Your data is stored securely and retained only as long as necessary to evaluate your application. If you are not selected, your information may be retained for up to 12 months for potential future opportunities unless you request deletion sooner.
8. International Data Transfers
Data may be stored or processed in the EU or other jurisdictions where our partners operate. We ensure adequate protection through Standard Contractual Clauses or equivalent safeguards as required under GDPR.
9. Data Retention
We retain personal data only as long as necessary to fulfill the purposes for which it was collected or as required by law. After this period, we securely delete or anonymize your information.
10. Data Security
We use technical and organizational measures to safeguard your data, including encryption, restricted access, and secure hosting environments. While we take reasonable precautions, no digital transmission is entirely secure, and we cannot guarantee absolute protection against unauthorized access.
11. Your Rights
Depending on your jurisdiction, you may have the right to:
• Access a copy of your personal data
• Request correction or deletion of inaccurate data
• Restrict or object to processing under certain conditions
• Request data portability where technically feasible
• Withdraw consent for specific processing at any time
To exercise any of these rights, please contact us (see Section 14).
12. Third-Party Links
Our website may include links to third-party platforms (e.g., LinkedIn, recruitment forms). We are not responsible for their content or data handling practices. We recommend reviewing their respective privacy policies before submitting any information.
13. Children's Privacy
Our website and services are not intended for children under 16. We do not knowingly collect personal data from minors. If we become aware of such collection, we will delete the data immediately.
14. Updates to This Policy
We may update this Privacy Policy periodically to reflect legal, technical, or operational changes. The latest version will always be available on this page, and the “Last updated” date will indicate when revisions were made.
15. Contact
If you have any questions, wish to exercise your rights, or request data deletion, please contact us at:
Polyvalent
Email: contact@polyvalent.ro
Website: polyvalent.ro
If you are located in the EEA and believe we have not adequately addressed your concern, you have the right to contact your local Data Protection Authority.